Constitution of the Mid-Ohio Valley Sports Hall of Fame
Name and Location
Section 1 Name
The name of this organization shall be “Mid-Ohio Valley Sports Hall of Fame”.
Section 2 Location
The main office of the organization shall be in the Mid-Ohio Valley. The trophy cases are located in the Grand Central Mall in Parkersburg, WV and other locations as designated by the committee.
Statement of Purpose
The Mid-Ohio Valley Sports Hall of Fame is an organized body established to honor outstanding athletes, coaches, officials and/or others associated with sports activities in the Mid-Ohio Valley counties of Wood, Jackson, Pleasants, Ritchie and Wirt of West Virginia and Washington and Noble counties of Ohio.
The organization (Board of Directors) will be comprised of residents of the fore-mentioned counties. Once elected, membership is perpetual. The board will consist of a maximum of twenty-two members. Representation will be based on two members from Noble, Ritchie, Wirt, Jackson and Pleasants Counties and six members from Wood and Washington counties. (Exceptions at the present time are Jackson and Pleasants counties that have three members each. If one of the members of Jackson and Pleasants counties leaves the board, they will not be replaced.) If a member leaves the board for any reason, he/she shall notify the president or secretary. Other members from that county shall recommend a replacement and submit that name at the next regular meeting. The named replacement shall not attend any meetings until voted on by the other members of the committee.
If a member misses two consecutive meeting and two regularly scheduled events, that member will be replaced unless there is a health issue involved. After missing two consecutive meetings, that member will be contacted by the president or secretary to see if the individual intends to continue on the board.
Section 1 General
The organization shall be a centrally operated unit, inviting participation from each and every member. A quorum will be a majority of the members present at a regular meeting.
Section 2 Officers
The officers of the organization shall consist of a President, First Vice President, Second Vice President, Secretary and Treasurer (or the latter two could be combined). The President, First Vice President, Secretary and Treasurer shall serve for a period of two (2) years and shall be elected in the odd numbered years. The retiring President shall automatically become the Second Vice President.
Section 3 The Board of Directors
The governing body of the organization shall be composed of:
A. The President, First Vice President, Second Vice President, Secretary and Treasurer
B. All members from the Board of Directors
Section 4 Vacancies
A vacancy in the office of the President shall be filled until the next business meeting by the succession to that office of the First Vice President or, if necessary, by the Second Vice President. A vacancy in the office of the Secretary and/or Treasurer shall be filled by a majority vote at the next regular meeting. The organization shall set terms to insure that a member is elected to replace any outgoing members.
Duties of the Board of Directors and Officers
Section 1 The Board of Directors
The Board shall be responsible for the management, control and development of the organization; shall prescribe the order of business for all meetings of the association; may amend the by-laws as herein-after provided; and shall assist the organization in every possible manner to secure and maintain the interest and cooperation of the members of the organization.
Section 2 The President
The President shall preside at all meetings of the organization, appoint committees, and perform such other duties as may pertain to the office.
Section 3 The Vice Presidents
In the absence of the President, the Vice Presidents, in order of their rank, shall perform the duties of the President. The Second Vice President shall provide counsel, guidance and assistance to the present administration and membership.
Section 4 The Secretary
The Secretary shall attend all meetings of the Board of Directors and keep all records and proceedings and perform other duties appropriate to the office. He/she shall be compensated at a rate of $500 per year payable July 1. He/she shall also be allowed to hire, as needed, typing or computer work at the rate of $10 per hour.
Section 5 The Treasurer
The Treasurer shall be responsible for the safekeeping of all of the Mid-Ohio Valley Hall of Fame Board of Directors’ property and for an accurate accounting of the organization’s funds. He/she shall be compensated at the rate of $200 per year payable July 1.
Section 1 Meetings and Events
The organization will have the following meetings and events:
A. Organizational – Second Sunday in October
B. Regular Meeting – Prepare for nominations. Second Sunday in November
C. Selecting the induction class – Second Sunday in March.
D. Fund Raiser Drawing with Door Prizes – To be announced.
E. Banquet – Second Saturday in June.
F. Trophy case presentation – First Sunday following the banquet.
G. Additional meetings may be called.
Section 2 Voting at Meetings
Voting privileges shall be limited to members of the association. A member must be present at the meeting to exercise his privilege of voting. Voting by proxy shall not be permitted.
Section 3 Rules of Order
Roberts Rules of Order Revised and general parliamentary law shall be the rule and guide in the conduct of the business of all meetings. The Secretary shall act as parliamentarian.
The Board of Directors shall authorize the establishment of such standing and special committees as may be required, appointments to which shall be made by the President.
Officer Nominating Committee
The Nominating Committee will be appointed by the President. It will consist of five members with a chairman. Three must be present to be official.
Duties: Select and contact members to serve as officers. A slate of officers should be presented at the October meetings in odd numbered years only as officers serve two-year terms.
Nominating/Screening of Induction Candidates Committee
Duties: Plan and screen the nominations. Prepare the list of nominees for the entire Hall of Fame Committee to vote upon. This committee will consist of officers and five other members appointed by the President. (Effective 2009) All counties are to be represented on this committee.
Sunday Reception Committee
Duties: Arrange for and carry out the Sunday reception for the current year Hall of Fame Inductees following the Saturday evening banquet. This will be held at the Grand Central Mall.
Alumni/Past Inductees Committee
Duties: Inform past Hall of Fame Inductees of current year events and encourage their continuing participation and support.
Publicity/Collection of Nominations Committee
Duties: Advertise and collect all nominations. Prepare such, in bibliographical data form, for the Nominating/Screening Committee.
Duties: Select a site and time for the annual Hall of Fame Induction Banquet. Arrange and decorate all tables for the banquet and attend to all other duties as needed for the banquet.
Duties: Three members will be appointed by the President to audit the financial data of the organization. It will be done in the month of August. A report will be submitted at the first fall meeting.
The Secretary will collaborate with the Board to produce regular communications to keep the members informed. The communications shall be circulated to all members of the Board of Directors.
The fiscal year of the organization shall begin on September 1 of each year and terminate on August 31 of the following year.
Amendment of the By-Laws
The constitution may be revised by a majority vote of the members present and voting at any regular meeting, provided a previous written notice of the revision has been given to all members.
This Constitution shall become effective on March 9, 2008.